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What are The Uses of Filing Cabinets in an Office?

When working from home or in your office, you are most likely to have some stuff such as papers, documents, or other unorganized things. Keeping things organized on your office table can sometimes be a hassle. It is a shame that even as the country is working towards a paperless environment, something still has to be in hard copy.

Even so, it doesn’t auger well to have piles of papers on the floor or the office table or have important documents scattered everywhere in your office. That is why you need an office filing cabinet to restore the professional appearance of your office at home or work. But did you know that a filing cabinet has other uses apart from storing your files? In case you didn’t, here are a few other uses.

Increase Organization

Any office requires a systematic organization of documents and office furniture. With well-organized documents, anyone can easily specify items or documents when they are needed. Not only do you save time in locating an important document when it is needed, but also organization saves you frustration as you do not need to search through drawers and piles of papers to find what you want. If you want, you can even label the folders holding the important documents or the drawers themselves to make retrieval even faster.

Enhance Security

You need a filing cabinet in your office to securely store sensitive documents. In an office or even at home, some documents are more sensitive than others, for instance, a team member’s record. Or you don’t want to store your company’s financial information documents anyhow. You want to lock these documents securely to prevent illegal access.

To make sure all your important information is safe and confidential at all times, you need an office filing cabinet. Having one in your office can help prevent you from data breaches which would otherwise cost you a fortune when in the wrong hands.

It Saves Space

Compared with piles of papers on your office desk or boxes of documents placed on top of your front office table, a single office cabinet can save you much space. You can place the cabinet in a central location where every employee with access to it can find it easy to access. This helps them to access the material they need easily and also frees up space in their work areas.

In the same breath, depending on the type of cabinet you choose, most of those intended for offices these days are of a vertical design to maximize storage capacity without eating up extra floor space. They can be likened to skyscrapers of your office paperwork.

They are Cost Effective

Think of office filing cabinets as a cost-effective way of storing your office material. The cabinets, depending on the material they are made of, can last for a long time. Bear in mind there are those made using wood while some are made of metal. Choose one that suits your needs but guarantees longevity and makes it a worthwhile investment for your office.

Averts Disasters

A good office filing cabinet can see you through when disasters happen. Take, for instance, the heavy rain that has pounded the country recently, causing floods everywhere, including getting inside your home or office. What about a rogue cup of coffee or fire that could damage important documents that were otherwise not stored properly?

It is impossible to tell when the peril will strike, but it is possible to prevent the damage or contain the magnitude of the damage with a single office filing cabinet. Cabinets come in different types. Take, for instance, a fire-resistant one. This has an extra layer of protection to protect your important documents against fire.

A Professional Look

Ever noticed the difference between an office with a filing cabinet and one without? Mostly, the one with one appears to be more professional and more organized, too. The appearance can create a good impression on your visiting clients and visitors.

There are various designs, including modern and traditional designs. When selecting one for the appearance aspect, find one that fits your office aesthetics and complements other furniture in the room. Office filing cabinets also create a more efficient and functional workspace. They boost productivity and morale, too.

Improved Productivity

A filing cabinet allows important files and documents to be in a centralized place. This also means there is easy access to information. There is increased productivity in the office because you or your workers can easily access documents faster and focus on the important tasks rather than wasting loads of time searching for a document that seems misplaced. The streamlined flow of data means no project gets stalled due to misplaced paperwork. Instead, each project moves forward efficiently, thanks to the office filing cabinet.

It May Be Recommended

In some industries, it is a legal requirement for companies to hold on to specific documents for a certain duration. For such industries and companies, only a filing cabinet is needed to meet those needs. The cabinet provides a central location for industries to satisfy this legal obligation. Have you ever wondered why you could still go back to your former primary school where you studied four decades ago, and they will still produce your records even when the management is new from top to bottom? Legal proceedings, for instance, and things like audits are less stressful when there is a well-organized historical record for review.

What to Look for When Purchasing an Office Filing Cabinet

  • Office Layout

Consider the space where you want to fit your desired cabinet and ensure it can fit well. Check also the size of the drawers and be certain that your appealing cabinet is good for the space.

  • Size and Durability

The size depends on your required storage capacity. If you have too many documents that need storing, you should get a large-sized office cabinet. Also, investing in a durable material such as metal is advisable to ensure you enjoy your cabinet for a long time.

  • Security Features

These are also important to consider depending on what you are storing. Is it sensitive documents? In that case, find one with a strong lock or a combination of locks for safer and more secure storage.

  • Style and Design

Choose a modern, chic design or a traditional rustic one, a two-locker cabinet or a 9-locker one. You will be spoilt for choice with just what we have in store. Always go with one that fits your office aesthetics and complements your furniture. At Kenty Furnitures, we are your one-stop outlet for all your office or home furniture. Contact us today, and we will help you choose a cabinet for your office. 

As you can see, a filing cabinet is quite a useful piece of furniture in your office. Get organized and keep your documents safe with our collection of office cabinets.

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